AWS re:Invent 2016 Reserved Seating is Now Live.

This year, when you add a session to your AWS re:Invent calendar, you will automatically have a seat reserved in that session. This is your chance to build your customized conference calendar. Reserve a spot in your favorite session or, if it’s full, join the waitlist. If a spot opens up, you’ll automatically get a seat.

Reserved Seating
How does reserve seating work?
How does the waitlist work?
Are walk-ups allowed?
AWS re:Invent Mobile App
Tips and Tricks

Reserved Seating

You asked, we listened. New this year, when you add a session to your AWS re:Invent calendar, you will automatically have a seat reserved in that session. We encourage customers to build their schedule with the session scheduling tool to reserve a seat in their favorite sessions. Reserving a seat in a session guarantees you a seat in that session. Once a session is full, you can add yourself to the waitlist. If a spot opens up in a session you are waitlisted for you will automatically be added. In addition, if you are not able to reserve a spot in a breakout session, we will have additional seats available for walk-ups. Once onsite, at the scheduled session start time, we will start accommodating any walk-ups on a first come first serve basis based on seats available.

Helpful hints:

  • You can only reserve one session at any time slot, to avoid double booking.
  • Once onsite, be sure you arrive before the session start time. Once the session starts, if you have not scanned in, your seat will be given to the next person waiting in-line.
  • If you are still on the waitlist 2 weeks before re:Invent, you will receive an email notifying you that you have been removed. This way you can add an open session to your calendar.

How does reserved seating work?

Step 1: Log into your account. (view larger)

Step 2: Either search for a session by name, or use the filters to identify sessions. (view larger)

Step 3: Click on the “Scheduling Options” drop down, and then “plus button” to add the session to your calendar.
(view image 1 larger) (view image 2 larger)

Successfully added sessions will become green. If unable to reserve, the session will turn yellow, indicating that you’ve been added to a waitlist. NOTE: Attendees may only be waitlisted for one session at a time for a given time slot. (view larger)

Attendees can manage their scheduled sessions using the calendar function of the Session Planner.

How does the waitlist work?

Once a session reaches its maximum capacity, attendees are added to a waitlist. If a spot opens up in a session you are waitlisted for you will automatically be added. In addition, if you are not able to reserve a spot in a breakout session, we will have additional seats available for walk-ups. Once onsite, at the scheduled session start time, we will start accommodating any walk-ups on a first come first serve basis based on seats available.

Are walk-ups allowed?

Any session that is not full, we welcome walkups. Those who have reserved a seat in the room will be guaranteed a seat in the session until the start of the session. Once the session has started and there are still seats available in the room, we will accommodate any walkups until the room is at full capacity.

Planning time - Walking between each venue:

This year we have 30min breaks between sessions to allow you enough time to get from session to session.

  • Venetian to Mirage: 20 minute walk
  • Venetian to Encore: 15 minute walk
  • Encore to Mirage: 20 minute walk

AWS re:Invent Mobile App

Downloading the 2016 re:Invent app will definitely help with your overall experience . The mobile app will be available approximately two weeks prior to re:Invent, and will be available for iOS and Android only. For Windows phone users, there will still be a mobile web version available.

The mobile app will hold your re:Invent schedule, maps from venue to venue, all other activities, and reminders.

Tips and Tricks

When will the schedule for re:Invent 2016 be finalized, and how will attendees register for sessions announced after keynotes?

Most sessions are currently listed in the schedule builder. Now that reserved seating is live, you can reserve seats in newly announced sessions onsite via the mobile app. If you have any conflicting sessions, you will need to cancel them before you can add a new session to your calendar.

Is there a limit to the number of sessions an attendee can reserve?

You are limited to one session per time slot, as you will not be allowed to double book.

Do attendees need to register for the keynotes?

No, customers do not need to reserve a seat in the keynote. Keynotes will be available on a first come first serve basis. With that being said, there is a cap on the number of attendees who can watch the keynote in the keynote hall. If you do not want to wait in line to sit in the keynote hall, we have many options for watching the keynote in overflow rooms. These overflow spaces will also be a fun area where you can watch the keynote with a bloody mary, mimosa or coffee. All keynote overflow seating options will be posted to the website and noted in the mobile app.

What happens if sessions fill up quickly?

Don’t worry! With reserved seating we can easily see the most popular session and will plan to move popular sessions to larger rooms and/or schedule repeat sessions of the most popular sessions.

What if I’m registered for a bootcamp or other activities besides breakout sessions?

All calendars for any customer registered for a bootcamp, and other conference activities – such as keynotes, or meal times, has already been blocked.

How does favorite sessions work now that the schedule builder is live?

Favorited sessions helped us with planning purposes. Gave us visibility into what customers were really interested in to help guide us on room capacities. Now that the schedule builder is live, you will need to log back into your account and reserve your seat in the session you wish. Favoring a session doesn’t reserve a seat in that session.